Product
Built for every club in Australia
Golf, RSL, sailing, tennis, bowling, surf life saving, and community & sporting clubs — one governance and operations platform. Australian compliance, documents hierarchy, tasks, payments, events, communications, member portal, and Bill doing the work a senior secretary would, in one calm, premium-minimal system.
Governance & board
- ·Board directory with roles, terms, and contact discipline
- ·Meetings with Australian notice periods, proxy, quorum, and special resolution fields
- ·Agenda planner, minutes (draft to approved), voting, and action capture to board tasks
- ·Board packs with compliance scoring, read tracking, and low-compliance gates
Bill, the ClubCensus Assistant
- ·Acts like a senior club secretary: drafts compliant notices, prepares packs, summarises for directors (real operational work only)
- ·Creates real records — tasks, agenda items, document links, minutes drafts — under your RLS rules
- ·Golf and Australian club knowledge built in (Golf Australia norms, course ops, disputes, governance health checks)
- ·Proactive signals and one-turn actions that move the actual work forward. Bill is not legal or professional advice; outputs require officer review before use.
Members & operations
- ·Directory, profiles, teams, lifecycle, and engagement health
- ·Member operations: reminders, bulk communications, audit-minded exports and dossiers
- ·Events and RSVPs aligned to the active club, with member self-service
Member self-service portal
- ·Clean portal for profiles, membership status, documents, upcoming events, and payments
- ·Reduces "where is…?" calls and gives members the standard they expect from the club
Communications & documents
- ·Rich-text comms to scoped audiences (board, members, teams) with open tracking
- ·Club document library with categories, review status, and Bill-assisted organisation
Australian compliance & health
- ·Policy acknowledgements, annual COI tracking, and automatic task creation on gaps
- ·Club health scores and trends: retention, receivables, governance signals, participation
- ·Board pack compliance scores and per-director visibility
Facilities & booking
- ·Resource calendar for courts, rooms, course elements with requests and optional deposits
- ·Clear member and staff views, conflict prevention, and operational state
Financial intelligence & billing
- ·Reports, receivables, MRR trends, and board-ready exports (PDF/CSV)
- ·Membership plans, renewals, and Stripe-powered member billing where enabled
Multi-club & platform
- ·Org switcher, role-scoped invitations, and club-scoped RLS by design
- ·Platform surfaces for groups and support teams (where your structure needs it)
Calendar, notifications & ops
- ·iCal feeds, notification preferences, and operational alerts
- ·Payments, deposits, and renewal nudges that keep the club running without constant chasing
Exact availability depends on your plan and how your club configures the product. Compare pricing.
Feature highlights
The areas that matter most for Australian golf and member club secretaries and boards.
Governance suite
Board directory, roles and terms. Full meeting lifecycle with Australian notice periods (7/21/5 by default), proxy voting, quorum counts, and special resolution flags. Publish notices that are already compliant. Drag-and-drop agendas, inline minutes, voting, and automatic action-to-task capture.
Bill — the ClubCensus Assistant
A trusted senior club secretary in software. Drafts full compliant notices with correct Australian wording, prepares board packs with history and gaps, turns captured actions into tasks, summarises packs for directors, and surfaces proactive governance signals. Every action respects your club’s RLS and creates real records. Golf-specific and shared Australian governance knowledge is built in.
Board packs & compliance
Assemble, distribute, and track board packs with document snapshots, read status, and a live compliance score (policy acks, COI, document coverage, health factors). Low-compliance gates require explicit acknowledgement before distribution. Auto-creates per-director tasks for gaps. Full event history for auditors and future boards.
Meetings, minutes & documents
Planner workspace with suggested agenda carry-forward and open-action import. Quick inline minutes drafting. Document library with categories and RBAC. Meeting-attached documents with status and links. Everything exportable and audit-logged. Bill can draft, link, and summarise without leaving the flow.
Payments, memberships & financials
Record and track payments, membership plans with renewals and nudges, Stripe-powered member billing and invoices. Board-oriented reports, receivables, and exports. Gold accents only for money. Dunning and renewal automation that runs in the background so the secretary is not chasing.
Events, facilities & member portal
Events with RSVPs and calendar feeds. Facilities booking with requests, deposits, and clear state for members and staff. The member portal gives profiles, documents, payments, and events in one clean place — the experience your members expect from a well-run club.
See it in practice
Brochure, three club stories with photography, and five LinkedIn-ready posts for Australian club leaders.